UNDP Project Assistant Job Circular 2024

The Project Assistant will report to the Project Coordination Analyst and work under the overall guidance of his/her assigned official. S/he will also work in close coordination with the Project Coordination Unit/or other team member of the program component as assigned and also with District Manager at field level of the project and UNDP. S/he will be responsible to perform as supportive for concern team to ensure the smooth functioning of the project activities in the ground.

Job Posting Summary:

Job Title: Not specified (Job Identification: 16687) Location: Dhaka, Bangladesh Posting Date: February 29, 2024 Application Deadline: March 15, 2024 Job Type: Full-time Employer: UNDP (United Nations Development Programme) Grade: NPSA-4 Contract Type: National Personnel Service Agreement (NPSA) Area of Expertise: Governance Department: Regional Bureau for Asia and the Pacific Contract Duration: 1 year with possibility of extension

Duties and Responsibilities

Scope of Work

•   Maintain liaison with relevant stakeholders & vendors
•   Keep records of all information related to project for documentation
•   Provide support for arranging meeting and ensuring all logistics
•   Provide administrative support to different units for the field level implementation

A.   Maintain liaison with relevant stakeholders & vendors
•   Maintain liaison with all relevant stakeholders and project team members and take necessary action to fulfill the day-to-day requirement
•   Extend support to communicate with vendor over phone, checking the deliverable, processing bill
vouchers and spot checking if necessary;
•   Provide support to ensure logistics for field trip/events, security arrangements as per the need;
•   Closely work with Project Coordination Unit (PCU) and other concern unit in managing day to day field based administrative, programmatic and events related works;
•   Prepare and update a list of stakeholders contract information.

B.   Keep records of all information related to project for documentation
•   Organize and maintain the periodical progress report of the project;
•   Maintain records of routine correspondence and general reference documents;
•   Organize data and information, and preserve project files and other relevant documents regularly;
•   Preserve the documentation (file, report, budget and other doc) including the meetings minutes regularly;
•   Maintain record of corporate mobile phone and modem SIM card of the project coordinating and following up with Grameen Phone and CO Admin and also process payment
•   Assist Planning , M&E and Knowledge Management unit in data entry.

C.   Provide support for arranging meeting and ensuring all logistics
•   Assist PMU team in arranging project’s event, workshops and seminars maintaining event calendar, preparing database, checklist, venue visit, etc;
•   Attend meeting (different) and document the discussion for further reference;
•   Provide all kinds of logistics supports during organizing events
•   Prepare list of participants with contract information

D.   Provide administrative support to different units for the field level implementation
•   Provide supports for delivery of the required VC forms, materials, documents, parcels, letters, etc. according to the field’s requirement and demand following the proper channel;
•   Maintain and keep updated address and contact no. of the relevant stakeholders from central and local level;
•   Maintain data base on ejlash and AACO’s recruitment status following the GO ;
•   Assist to get air ticket, VISA and other logistic preparation etc. for organizing official trip in coordination with concerned staff from Operations team both internal and external and provide overall logistic and drafting support to the project and concerned ministry, as and when required;
•   Provide the required administrative and programmatic support to the District Managers for administrative and logistic requirements for smooth implementation;
•   Perform other relevant tasks that may emerge as an important in the interest of the project;
•   Accomplish the work assigned by the supervisor as and when required.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Apply

Source: UNDP

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